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Notre Vue

Frequently Asked Questions

  1. What is included in the rental fee?
  2. How long do we have to set-up?
  3. May I decorate the event space?
  4. May I bring my own food?
  5. May I bring my own wine, beer, and liquor?
  6. What is the wine requirement and what type of service is provided?
  7. Is music permitted during my event?
  8. Are event planning services included in the rental fee?
  9. Can my guests arrive via professional transportation?
  10. How are payments for private event rentals handled?
  11. Do you have Audio / Video (AV) Capabilities?
  12. Is there Wi-Fi?
  13. How many restrooms are provided?
  14. How many people can you accommodate?
  15. What types of events can you host?
  16. Can I have a DJ/Band?
  17. Can I use an iPod for music?
  18. What is the difference between services charge and gratuity? Are these required?
  19. Is the venue wheelchair accessible?
  20. Do you have a preferred vendor list?
  21. Is there a fee to go off the list?
  22. Is there a cancellation fee?

What is included in the rental fee?

  • The use of the contracted space(s) (varies from 3-5 hours, depending on the type of event booked). Each additional hour is $500.
  • Event manager to greet guests, receive and direct vendors and manage layout and set-up.
  • Access to your event space one hour prior to your event start time for setup.
  • Existing tables, chairs, lighting, lounge furniture and restrooms.
  • Trash cans and bags

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How long do we have to set-up?

You will have 2 hours prior to the event and 1 hour after the event for set-up and breakdown

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May I decorate the event space?

Yes. All vendors (floral, lighting, props, etc.) must be approved and a decor plan must be submitted at least two weeks prior to your event.  All decorations may not leave damage behind; items may not be attached to the walls, ceiling, or light fixtures. Open flame candles are not permitted, however, battery operated candles are allowed.

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May I bring my own food?

Only food prepared in a licensed professional kitchen is allowed.  For your convenience, we can provide you with a list of preferred caterers to set up and manage your catering onsite. If there is a caterer that you would like to use who is not on the list, then please submit their name for approval. The caterer will be responsible for serving during the event and clean up/trash removal following the event.

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May I bring my own wine, beer, and liquor?

Due to licensing, only Notre Vue and Balverne wines are allowed on premises. You may have beer provided by a licensed caterer; hard liquor is not permitted. A bartender can be provided by the caterer or contracted through Notre Vue Estate for $150 per bartender (one bartender for 50 guests). 

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What is the wine requirement and what type of service is provided?

The number of guests at your event will determine the required amount of wine. Should you have 23 or fewer guests, you are only required to purchase a half case (6 bottles). For an event with 24 or more guests, you are required to purchase a case (12 bottles). You may purchase whatever bottles you like for this requirement and are not required to purchase all of the same varietal. All unfinished and unopened bottles must be taken with you at the end of the event.

Club members may use their club discount on wine. All event wine must be purchased through the tasting room or event manager 10 days prior to the event. Wine may not be brought from home or personal wine libraries.

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Is music permitted during my event?

Absolutely! During normal business hours we ask that the volume level is contained to your rental space. Events held after hours may have louder music but must comply with Sonoma County noise ordinances. 

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Are event planning services included in the rental fee?

The Event Manager will provide you with the information regarding your rented space and a preferred vendor list. If you need assistance coordinating the logistics/details of your event, we are happy to connect you to local event planners. 

An Event Manager will be assigned as your point of contact during the event. They will ensure that your rented space is clean and set up according to the contracted and pre-planned layout. They will be available during the event to answer any questions by you or your contracted vendors.

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Can my guests arrive via professional transportation?

You're welcome to bring your guests in via hired transportation, however, please submit your request to your Private Events Manager 30 days prior to your event.  There is ample parking, should you decide to self drive; a 12 person shuttle is available once on property for an additional fee of $300.  Guests are not permitted to leave cars overnight.

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How are payments for private event rentals handled?

To confirm your reservation, 50% of the rental fee is due with the signed contract. The remaining balance of the rental fee is due two weeks prior to the event date. Your wine order, whether online or in the tasting room, is due at least 10 days prior to your event date. 

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Do you have Audio / Video (AV) Capabilities?

No, AV will need to be rented through a rental company, or provided by your DJ.

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Is there Wi-Fi?

Yes, there is guest Wi-Fi available while on property.

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How many restrooms are provided?

There is one restroom located off the tasting room for intimate events utilizing the Notre Vue Room or Lakeside Pavilions.  For larger events, there are two restrooms located on the Block 23 Terrace.

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How many people can you accommodate?

We can accommodate 8-100 guests, depending on the locations rented for your event.

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What types of events can you host?

We are happy to host wine education/tasting reservations, private parties, corporate events, rehearsal dinners, welcome parties and weddings.

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Can I have a DJ/Band?

Yes, you are welcome to hire a DJ from the preferred vendor list; small bands may be permitted upon approval.

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Can I use an iPod for music?

Depending on the type of event, you are welcome to provide a playlist; speakers will be provided upon request.

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What is the difference between services charge and gratuity? Are these required?

Service charges are generally charged by the individual vendors; gratuity is recommended, but not required.

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Is the venue wheelchair accessible?

Yes

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Do you have a preferred vendor list?

We do have a preferred vendor list; fees may apply if choosing a vendor not on the preferred list.  *A DJ from the preferred list is required.

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Is there a fee to go off the list?

Yes, there is a $750 fee to use a caterer not on the preferred list.

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Is there a cancellation fee?

You can cancel your event outside of 6 months prior to your event date, but deposits are non-refundable.  If your event date changes within 6 months, you can use your deposit for the new date.

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Stay Connected

Receive updates on events, vineyard news and wine releases. We would love to stay connected with you. Join our email list by filling out your email in the space provided or feel free to call us at 707.433.4050.